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The Sussex Biodiversity Record Centre runs a data request service which is available to whoever needs the information. Data comes in to us from a variety of sources, including local recorders, members of the public and ecological consultants.

Before submitting a data request, it is important that you read and understand the following guidance notes:

Please use one of the following links to make an online data request:

Not sure?

Call 01273 497558 or 01273 497554 or email and we'd be happy to help.


Data Request Options

Search area

A data request can be based on any of the following:

Please ensure an accurate Ordnance Survey grid reference is provided for the centre of the site (at least six-figure e.g. TQ314248). It also helps if a map is uploaded with the form which clearly shows the boundary of the site. Reports will be produced based on the information provided on the form. If this turns out to be incorrect, we may charge an admin fee to reproduce the report.

Ecological data search report

Our main product is an ecological data search report in pdf format. This gives a complete overview of a site and includes maps and protected/designated species data.

Species data is split into the following tables:

*The term designated refers to conservation designations such as notably rare/scarce, IUCN Red List etc, Sussex Rare Species Inventory etc.

Four maps are included, showing the following:

Single species searches

You can choose to restrict a data search to just one species e.g. bat records at a 2km radius



Charging guidelines

An administrative fee is applied if a data request is made for the following reasons:

A reduced fee is applied if a data request is made for the following reasons:

No fee is charged if a data request is made for the following reasons*:

*Requests made for these reasons may not be used as supporting evidence for a planning application.

Data request charges

Ecological data search report (PDF)

Radius size
1km 2km 3km 4km 5km
Maps £75 £95 £125 £160 £210
Species data £100 £140 £195 £270 £370
FULL REPORT £160 £220 £300 £400 £540
For bats and/or birds at different search sizes - add the following - £20 £30 £40 £50
e.g. a full report at a 1km radius with bats at a 2km radius would be £180.
Species data in additional Excel spreadsheet £50 flat rate for all search sizes

Single species or taxonomic group (e.g. bats) search in Excel

*Limited to three. If more species/taxonomic groups needed a full data search report should be requested

Radius size
No. of species or taxonomic groups 1km 2km 3km 4km 5km
1 £50 £60 £85 £115 £150
2 £60 £80 £105 £135 £170
3 £80 £100 £125 £155 £190
e.g. reptiles and amphibians at a 2km radius would be £80.

Please note:

Partner organisations

We have a number of funding partners who are entitled to data requests as part of their service level agreement. View a list of our funding partners here.

Consultants working on behalf of a funding partner will not be charged.

Sussex Biodiversity Record Centre is managed as a partnership project hosted by Sussex Wildlife Trust, a registered charity. We are entirely non-profit-making and our charges are set on a cost-recovery basis. All income from SxBRC's data request service is ploughed back into capturing, managing and sharing high quality environmental information; and supporting the local biological recording community, who share their data with us, so that we can share it with you.


Data Access

SxBRC exists to make biodiversity information accessible, so that it can be used to inform planning and decision-making, target conservation action and help to further our collective knowledge of biodiversity.

SxBRC aims to keep restrictions on sharing data to a minimum. However, there are a few circumstances in which access to information is restricted.

Confidential records

Local badger groups have requested that badger records remain confidential. If you need further information about badgers in your enquiry area please visit the Badger Trust website: Please be aware that there are several local groups covering different geographic areas within Sussex.

Otter records are treated as confidential. Otters became extinct in Sussex and many other parts of the UK in the late 1960s. Recent improvements to watercourses and a reduction in persecution have led to the slow return of the otter to the South East. There are no recent breeding otter records and very few resident otters in Sussex. Over the last 20 years however, signs of otter activity have been found in most of the Sussex river catchments.

If there is a river or tributary within 1km of your search area please be aware of the potential for otters in the vicinity, especially if you are undertaking operations that may impact potential otter habitat, or if your work includes Highways operations.

Confidential bird records
Sussex Ornithological Society classes some bird records as 'confidential'. This is usually at the request of the recorder supplying the data. Confidential bird records can relate to a range of different species.

SxBRC reports include information on the number of records of birds classed as confidential within the search area. For further information on confidential bird records, SOS should be contacted directly. Email:

Sensitive records

Wood White and Duke of Burgundy
These two rare butterfly species have a very restricted range in Sussex and so records are reported at a 1km resolution on advice from Butterfly Conservation Sussex Branch.

Notable birds

The list of notable birds in Sussex consists of those species which are particularly vulnerable to development/disturbance. These records are therefore only available to restricted users (e.g. those directly involved in a proposed planning application). These restrictions have been requested by Sussex Ornithological Society (SOS) who worked closely with SxBRC to produce the notable bird list.

Charged reports and reports for partner organisations include detailed information on notable bird records. All other reports include summary information only.


Response times

Charged and partner data requests

We aim to complete charged or partner data requests within five working days. This is from the date a quote is agreed to (or from the date a form is submitted if no quote is needed). If results are needed more urgently then we offer a two working day turn-around time for a surcharge of 50% of the original fee. This service is available most of the time but will be removed as an option from the data request form during particularly busy times.

Non-charged and reduced rate data requests

We aim to complete reduced rate and non-charged data requests within ten working days. Please bear this in mind when organising work to meet deadlines.

Please note that if a data request is particularly complex, or it is received during a particularly busy period, it may take longer than the stated turn-around time to complete.


Terms and Conditions

All recipients of data provided by the Sussex Biodiversity Record Centre should be aware of, and agree to, the following:

Example acknowledgement: This data is provided with permission of Sussex Biodiversity Record Centre acting on behalf of the contributing biological recorders. Copyright © 2018 Sussex Biodiversity Record Centre, all rights reserved.