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The Sussex Biodiversity Record Centre runs a data request service which is available to whoever needs the information. Data comes in to us from a variety of sources, including local recorders, members of the public and ecological consultants.

RESPONSE TIMES: Charged and partner requests will take ten working days to complete, while free of charge requests will take up to 15 working days to complete.
All queries regarding data requests should be sent to

Or call: 01273 497562


New charges as of 1st October 2019

Radius size
1km 2km 3km 4km 5km
Maps £80 £100 £130 £165 £220
Species data £105 £145 £205 £280 £385
FULL REPORT £165 £225 £315 £415 £565


Before submitting a data request, it is important that you read and understand the following guidance notes:

Please use one of the following links to make an online data request:

Not sure?

Email and we'd be happy to help.


Data Request Options

Search area

A data request can be based on any of the following:

  • Radius from central point
  • Buffer along linear route or around large site boundary
  • Administrative boundary (e.g. parish or district)
  • Site only, without radius or buffer

Please ensure an accurate Ordnance Survey grid reference is provided for the centre of the site (at least six-figure e.g. TQ314248). It also helps if a map is uploaded with the form which clearly shows the boundary of the site. Reports will be produced based on the information provided on the form. If this turns out to be incorrect, we may charge an admin fee to reproduce the report.

Ecological data search report

Our main product is an ecological data search report, provided in both PDF and Excel formats. This gives a complete overview of a site and includes protected/designated species data and maps of local and national designated sites and Priority Habitats.

The PDF report contains the maps and summary species data, while the accompanying Excel spreadsheet provides detailed species records.

Species data is split into the following tables:

  • Protected and designated* species records (excludes bat and bird data)
  • Bat records
  • Bird records
  • Invasive non-native species

*The term designated refers to conservation designations such as notably rare/scarce, IUCN Red List etc., Sussex Rare Species Inventory etc.

Four maps are included, showing the following:

  • Statutory site designations
  • Non-statutory site designations
  • Conservation management and stewardship
  • Section 41 habitats and other

To view an example of a full report, please click the link below:

Single species searches

You can choose to restrict a data search to just one species e.g. bat records at a 2km radius



Charging guidelines

An administrative fee is charged for producing a data search report.

The administrative fee is waived if the data request is made for the following reasons:

  • Comment on a submitted or upcoming third party planning application
  • Academic project (for use by students in full or part-time education)
  • Personal interest, e.g. to inform your own biological recording project or activities
  • Conservation work or biological recording projects carried out by local volunteer groups (operating without salaried staff and outside of funded projects)

Requests made for above reasons may not be used as supporting evidence for a planning application.

Parish-wide data search reports for Neighbourhood Plans will be charged at a flat-rate fee of £125 + VAT.

Data request charges

Ecological data search report (PDF & Excel)

Radius size
1km 2km 3km 4km 5km
Maps £90 £115 £150 £190 £255
Species data £150 £200 £265 £355 £475
FULL REPORT £215 £285 £375 £490 £655
For bats and/or birds at different search sizes - add the following - £30 £40 £55 £75
Full species list (Excel) £50 £60 £75 £100 £140
The above charges are for radius searches only. Buffers from site boundaries or site-only searches will likely cover a larger area and the charge will be calculated upon receipt of the form. A quote will be emailed before the data search is undertaken.

Single species or taxonomic group (e.g. bats) search in Excel

*Limited to three. If more species/taxonomic groups needed a full data search report should be requested

Radius size
No. of species or taxonomic groups 1km 2km 3km 4km 5km
1 £50 £60 £75 £100 £140
2 £80 £95 £115 £145 £190
3 £110 £130 £160 £205 £270
e.g. reptiles and amphibians at a 2km radius would be £95.

SxBRC’s charges are administrative charges, reflecting the amount of staff time that we spend on managing species, habitat and sites data, and the costs of necessary ongoing investment in data management infrastructure, so that we can make these data available for use. SxBRC operates on a non-profit basis and all income gets invested in maintaining and improving SxBRC’s data and information services.

Please note:

  • Payment will be requested by invoice sent with the data.
  • Payment must be made by BACS. We do not accept payment over the phone.
  • All charges will be subject to VAT.
  • Administrative charges are made to cover the staff time needed to manage and prepare the data. The charges are not for the data itself - this remains the property of the original recorder.
  • Charges are not for the amount of data returned e.g. a 2km radius search for bats will cost £60 + VAT regardless of the number of records that are returned. If no records are returned, then the fee will be waived.
  • There is a minimum charge of £50 + VAT for every data request.
  • Quotes are provided for buffer and site-only data searches before any work is undertaken. Quotes are usually provided within one working day of a form being submitted but may take longer during busy periods.

Partner organisations

We have a number of funding partners who are entitled to data requests as part of their service level agreement. View a list of our funding partners here.

Consultants working on behalf of a funding partner will not be charged.

Sussex Biodiversity Record Centre is managed as a partnership project hosted by Sussex Wildlife Trust, a registered charity. We are entirely non-profit-making and our charges are set on a cost-recovery basis. All income from SxBRC's data request service is ploughed back into capturing, managing and sharing high quality environmental information; and supporting the local biological recording community, who share their data with us, so that we can share it with you.


Data Access

SxBRC exists to make biodiversity information accessible, so that it can be used to inform planning and decision-making, target conservation action and help to further our collective knowledge of biodiversity.

SxBRC aims to keep restrictions on sharing data to a minimum. However, there are a few circumstances in which access to information is restricted.

Confidential records

Local badger groups have requested that badger records remain confidential. If you need further information about badgers in your enquiry area please visit the Badger Trust website: Please be aware that there are several local groups covering different geographic areas within Sussex.

Otter records are treated as confidential. Otters became extinct in Sussex and many other parts of the UK in the late 1960s. Recent improvements to watercourses and a reduction in persecution have led to the slow return of the otter to the South East. There are no recent breeding otter records and very few resident otters in Sussex. Over the last 20 years however, signs of otter activity have been found in most of the Sussex river catchments.

If there is a river or tributary within 1km of your search area please be aware of the potential for otters in the vicinity, especially if you are undertaking operations that may impact potential otter habitat, or if your work includes Highways operations.

Confidential bird records
Sussex Ornithological Society classes some bird records as 'confidential'. This is usually at the request of the recorder supplying the data. Confidential bird records can relate to a range of different species.

SxBRC reports include information on the number of records of birds classed as confidential within the search area. For further information on confidential bird records, SOS should be contacted directly. Email:

Sensitive records

Wood White and Duke of Burgundy
These two rare butterfly species have a very restricted range in Sussex and so records are reported at a 1km resolution on advice from Butterfly Conservation Sussex Branch.

Notable birds

The list of notable birds in Sussex consists of those species which are particularly vulnerable to development/disturbance. These records are therefore only available to restricted users (e.g. those directly involved in a proposed planning application). These restrictions have been requested by Sussex Ornithological Society (SOS) who worked closely with SxBRC to produce the notable bird list.

Charged reports and reports for partner organisations include detailed information on notable bird records. All other reports include summary information only.


Response times

Charged and partner data requests

We aim to complete charged and partner data requests within ten working days. This is from the date a quote is agreed to (or from the date a form is submitted if no quote is needed).

Non-charged data requests

We aim to complete non-charged data requests within 15 working days. Please bear this in mind when organising work to meet deadlines.


Terms and Conditions

All recipients of data provided by the Sussex Biodiversity Record Centre should be aware of, and agree to, the following:

  • SxBRC takes data validation very seriously, but cannot be held responsible for the accuracy of data included in search reports.

  • Any record is specific to the date of recording and does not imply the continuance of the species at that site.

  • The lack of species or habitat information for a geographically defined area does not necessarily imply a low biodiversity value for that area; it may simply be unrecorded.

  • SxBRC may charge for the time required for extracting the information. Our payment terms are 30 days.

  • You agree to acknowledge Sussex Biodiversity Record Centre and the range of biological recorders we act on behalf of in any published use of the data. (See example acknowledgement at bottom of page.

  • You will be entitled to use the data for 12 months. If data for the site is needed after this time, a new data request must be made using the online form.

  • The data supplied by SxBRC will not be passed on to third parties or communicated to any person other than those directly involved.

  • If we supply GIS data, all copies must be deleted from any computer and/or device on which it is saved within 12 months from when it was supplied.

  • If we supply GIS data, there will usually be a metadata document included. Any conditions held within the supplied metadata must be abided by.

  • You agree to provide SxBRC, on request, a copy of relevant sections of any report resulting from this data request.

  • You agree that SxBRC may pass on your company name and search area to Sussex Ornithological Society (SOS) if you have been supplied with bird data.

  • You agree that SxBRC may pass on your company name and search area to Sussex Amphibian and Reptile Group (SARG) if you have been supplied with amphibian and reptile data.

Example acknowledgement: This data is provided with permission of Sussex Biodiversity Record Centre acting on behalf of the contributing biological recorders. Copyright © 2024 Sussex Biodiversity Record Centre, all rights reserved.