The Sussex Biodiversity Record Centre (SxBRC) runs a data request service, available to ecological consultants and members of the public alike. We hold data from a variety of sources, from large organisations to local recorders.

Before submitting a data request, it is important that you read and understand the following guidance notes:

Submit a data request

Please use one of the following links to make an online data request:

Not sure?

Call 01273 497558 or 497554 or email and we'd be happy to help.


back to topData Request Options

Search area

A data request can be based on any of the following:

Please ensure an accurate Ordnance Survey grid reference is provided for the centre of the site (at least six-figure e.g. TQ314248). It also helps if a map is uploaded with the form which clearly shows the boundary of the site. Reports will be produced based on the information provided on the form. If this turns out to be incorrect, we may charge an admin fee to reproduce the report.

Ecological data search report

Our main product is an ecological data search report in pdf format. This gives a complete overview of a site and includes maps and protected/designated species data.

Species data is split into the following tables:

*The term designated refers to conservation designations such as notably rare/scarce, IUCN Red List etc, Sussex Rare Species Inventory etc.

Four maps are included, showing the following:

Single species searches

You can choose to restrict a data search to just one species e.g. bat records at a 2km radius

Bespoke data search

If your request doesn't fit the above options, you can use the 'other' option on the online form to let us know what you require.


back to topCharges

Charging guidelines

An administrative fee is applied if a data request is made for the following reasons:

A reduced fee is applied if a data request is made for the following reasons:

No fee is charged if a data request is made for the following reasons*:

*Requests made for these reasons may not be used as supporting evidence for a planning application.

Data request charges

Ecological data search report (PDF)

Radius size
1km 2km 3km 4km 5km
Maps £75 £95 £125 £160 £210
Species data £100 £140 £195 £270 £370
FULL REPORT £160 £220 £300 £400 £540
Species data in additional Excel spreadsheet £50 flat rate for all search sizes

Single species search (Excel)

Radius size
1km 2km 3km 4km 5km
Minimum charge (for single species search) £40 £55 £70 £90 £115

Please note:

Partner organisations

We have a number of funding partners who are entitled to data requests as part of their service level agreement. View a list of our funding partners here.

Consultants working on behalf of a funding partner will not be charged.

Sussex Biodiversity Record Centre is managed as a partnership project hosted by Sussex Wildlife Trust, a registered charity. We are entirely non-profit-making and our charges are set on a cost-recovery basis. All income from SxBRC's data request service is ploughed back into capturing, managing and sharing high quality environmental information; and supporting the local biological recording community, who share their data with us, so that we can share it with you.


back to topResponse times

Charged and partner data requests

We aim to complete charged or partner data requests within five working days. This is from the date a quote is agreed to (or from the date a form is submitted if no quote is needed). If results are needed more urgently then we may be able to offer a two working day turn-around time for a surcharge of 50% of the original fee. This is not available during particularly busy times so please check at the time of making the request.

Non-charged and reduced rate data requests

We aim to complete reduced rate and non-charged data requests within ten working days. Please bear this in mind when organising work to meet deadlines.

Please note that if a data request is particularly complex, or it is received during a particularly busy period, it may take longer than the stated turn-around time to complete.


back to topTerms and Conditions

All recipients of data provided by the Sussex Biodiversity Record Centre should be aware of, and agree to, the following:

Example acknowledgement: This data is provided with permission of Sussex Biodiversity Record Centre acting on behalf of the contributing biological recorders. Copyright © 2017 Sussex Biodiversity Record Centre, all rights reserved.

Copyright Sussex Biodiversity Record Centre © 2017

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