The Sussex Biodiversity Record Centre (SxBRC) runs a data request service, available to ecological consultants and members of the public alike. We hold data from a variety of sources, from large organisations to local recorders.
Before submitting a data request, it is important that you read and understand the following guidance notes:
Submit a data request
Please use one of the following links to make an online data request:
Call 01273 497558 or 497554 or email email@example.com and we'd be happy to help.
A data request can be based on any of the following:
- Radius from central point
- Buffer along linear route or around large site boundary
- Administrative boundary (e.g. parish or district)
- Site only, without radius or buffer
Please ensure an accurate Ordnance Survey grid reference is provided for the centre of the site (at least six-figure e.g. TQ314248). It also helps if a map is uploaded with the form which clearly shows the boundary of the site. Reports will be produced based on the information provided on the form. If this turns out to be incorrect, we may charge an admin fee to reproduce the report.
Ecological data search report
Our main product is an ecological data search report in pdf format. This gives a complete overview of a site and includes maps and protected/designated species data.
Species data is split into the following tables:
- Protected and designated* species records (excludes bat and bird data)
- Bat records
- Bird records
- Invasive non-native species
*The term designated refers to conservation designations such as notably rare/scarce, IUCN Red List etc, Sussex Rare Species Inventory etc.
Four maps are included, showing the following:
- Statutory site designations
- Non-statutory site designations
- Ownership and management
- Section 41 habitats and other
Single species searches
You can choose to restrict a data search to just one species e.g. bat records at a 2km radius
Bespoke data search
If your request doesn't fit the above options, you can use the 'other' option on the online form to let us know what you require.
An administrative fee is applied if a data request is made for the following reasons:
- Supporting evidence for a planning application / ecological appraisal for proposed development
- Utilities or infrastructure works
A reduced fee is applied if a data request is made for the following reasons:
- Conservation / land management (not related to a planning application) e.g. to inform a Woodland Planning Grant or agri-environment scheme. A 50% discount is applied to the standard charge.
- Neighbourhood Plan. A flat rate of £100 + VAT is charged.
No fee is charged if a data request is made for the following reasons*:
- Comment on a submitted or upcoming planning application
- Academic project or research
- Personal interest
*Requests made for these reasons may not be used as supporting evidence for a planning application.
Data request charges
Ecological data search report (PDF)
|For bats and/or birds at different search sizes - add the following||-||£20||£30||£40||£50|
|e.g. a full report at a 1km radius with bats at a 2km radius would be £180.|
|Species data in additional Excel spreadsheet||£50 flat rate for all search sizes|
Single species or taxonomic group (e.g. bats) search in Excel
|1 or 2 species or taxon groups||£40||£55||£70||£90||£115|
|3 or 4 species or taxon groups||£60||£75||£95||£120||£150|
|e.g. reptiles and amphibians at a 2km radius would be £55.|
- All charges will be subject to VAT and payment will be requested by invoice sent with the data.
- Administrative charges are made to cover the staff time needed to manage and prepare the data. The charges are not for the data itself - this remains the property of the original recorder.
- Charges are not for the amount of data returned e.g. a 2km radius search for bats will cost £55 + VAT regardless of the number of records that are returned. If no records are returned, then the fee will be waived.
- There is a minimum charge of £40 + VAT for every data request.
- You can choose to receive a quote before a data request is completed. Quotes are usually provided within one working day of a form being submitted but may take longer during busy periods. To avoid this delay and speed up the turn-around time, please refer to the pricing table above.
We have a number of funding partners who are entitled to data requests as part of their service level agreement. View a list of our funding partners here.
Consultants working on behalf of a funding partner will not be charged.
Sussex Biodiversity Record Centre is managed as a partnership project hosted by Sussex Wildlife Trust, a registered charity. We are entirely non-profit-making and our charges are set on a cost-recovery basis. All income from SxBRC's data request service is ploughed back into capturing, managing and sharing high quality environmental information; and supporting the local biological recording community, who share their data with us, so that we can share it with you.
SxBRC exists to make biodiversity information accessible, so that it can be used to inform planning and decision-making, target conservation action and help to further our collective knowledge of biodiversity.
SxBRC aims to keep restrictions on sharing data to a minimum. However, there are a few circumstances in which access to information is restricted.
Local badger groups have requested that badger records remain confidential. If you need further information about badgers in your enquiry area please visit the Badger Trust website: www.badger.org.uk/southern-england. Please be aware that there are several local groups covering different geographic areas within Sussex.
Otter records are treated as confidential. Otters became extinct in Sussex and many other parts of the UK in the late 1960s. Recent improvements to watercourses and a reduction in persecution have led to the slow return of the otter to the South East. There are no recent breeding otter records and very few resident otters in Sussex. Over the last 20 years however, signs of otter activity have been found in most of the Sussex river catchments.
If there is a river or tributary within 1km of your search area please be aware of the potential for otters in the vicinity, especially if you are undertaking operations that may impact potential otter habitat, or if your work includes Highways operations.
Confidential bird records
Sussex Ornithological Society classes some bird records as 'confidential'. This is usually at the request of the recorder supplying the data. Confidential bird records can relate to a range of different species.
SxBRC reports include information on the number of records of birds classed as confidential within the search area. For further information on confidential bird records, SOS should be contacted directly. Email: firstname.lastname@example.org
Wood White and Duke of Burgundy
These two rare butterfly species have a very restricted range in Sussex and so records are reported at a 1km resolution on advice from Butterfly Conservation Sussex Branch.
The list of notable birds in Sussex consists of those species which are particularly vulnerable to development/disturbance. These records are therefore only available to restricted users (e.g. those directly involved in a proposed planning application). These restrictions have been requested by Sussex Ornithological Society (SOS) who worked closely with SxBRC to produce the notable bird list.
Charged reports and reports for partner organisations include detailed information on notable bird records. All other reports include summary information only.
Charged and partner data requests
We aim to complete charged or partner data requests within five working days. This is from the date a quote is agreed to (or from the date a form is submitted if no quote is needed). If results are needed more urgently then we offer a two working day turn-around time for a surcharge of 50% of the original fee. This service is available most of the time but will be removed as an option from the data request form during particularly busy times.
Non-charged and reduced rate data requests
We aim to complete reduced rate and non-charged data requests within ten working days. Please bear this in mind when organising work to meet deadlines.
Please note that if a data request is particularly complex, or it is received during a particularly busy period, it may take longer than the stated turn-around time to complete.
All recipients of data provided by the Sussex Biodiversity Record Centre should be aware of, and agree to, the following:
- SxBRC takes data validation very seriously, but cannot be held responsible for the accuracy of data included in search reports.
- Any record is specific to the date of recording and does not imply the continuance of the species at that site.
- The lack of species or habitat information for a geographically defined area does not necessarily imply a low biodiversity value for that area; it may simply be unrecorded.
- SxBRC may charge for the time required for extracting the information. Our payment terms are 30 days.
- You agree to acknowledge Sussex Biodiversity Record Centre and the range of biological recorders we act on behalf of in any published use of the data. (See example acknowledgement at bottom of page.
- You will be entitled to use the data for 12 months. If data for the site is needed after this time, a new data request must be made using the online form.
- The data supplied by SxBRC will not be passed on to third parties or communicated to any person other than those directly involved.
- If we supply GIS data, all copies must be deleted from any computer and/or device on which it is saved within 12 months from when it was supplied.
- If we supply GIS data, there will usually be a metadata document included. Any conditions held within the supplied metadata must be abided by.
- You agree to provide SxBRC, on request, a copy of relevant sections of any report resulting from this data request.
- You agree that SxBRC may pass on your company name and search area to Sussex Ornithological Society (SOS) if you have been supplied with bird data.
- You agree that SxBRC may pass on your company name and search area to Sussex Amphibian and Reptile Group (SARG) if you have been supplied with amphibian and reptile data.
Example acknowledgement: This data is provided with permission of Sussex Biodiversity Record Centre acting on behalf of the contributing biological recorders. Copyright © 2017 Sussex Biodiversity Record Centre, all rights reserved.